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BY-LAWS OF THE ASSOCIATION OF TEST PUBLISHERS
Amended September 2002
ARTICLE I
NAME, ORGANIZATION AND LOCATION
SECTION 1.01 - Name
The name of this non-profit corporation is The Association
of Test Publishers (hereinafter the "Association" or "ATP").
SECTION 1.02 - Organization
The Association is a not for profit corporation organized
and operated under the general laws of Illinois, whose membership shall
consist primarily of publishers and/or providers of psychological and/or
educational tests, assessments and/or consulting services, as defined in
Section 2.01.
SECTION 1.03 - Location
The Association's principal offices initially shall be
located in the District of Columbia, but may be changed from time to time
and the corporation may maintain other offices at such locations within and
without the District of Columbia, as the Board of Directors shall deem
appropriate.
ARTICLE II
PURPOSES AND DEFINITIONS
SECTION 2.01 - Definitions
The term "test publisher" is defined as any individual, company, or
organization that develops, validates, markets, sells, scores, interprets
and/or provides tests and/or assessment tools with psychometric properties,
or services related to assessment for selection, screening, certification,
licensing, educational or clinical uses. All test publishers must have at
least one professional, qualified in testing or assessment, on staff or
under contract, who holds at least a doctorate in psychology or measurement
or substantially equivalent experience and/or expertise deemed satisfactory
in the judgment of the Board of Directors. In this way, every test publisher
is expected to comply with all recognized professional standards, including
those that may be established by the Association or its committees.
SECTION 2.02 - Purposes
The purposes of the Association shall be:
(a) To promote and preserve the general welfare of
industrial/organizational, educational, certification, licensure,
clinical and other forms of testing and their value to society.
(b) To unite test publishers and related professional
organizations together into a permanent organization to foster and
maintain collegial relations among them, and to enable them to work with
other professional and business organizations which may have an interest
in testing and its uses.
(c) To encourage a high level of professionalism and
business ethics, to seek through cooperative efforts the elimination of
unfair and unbusinesslike methods of operation, and to improve both the
image and practice of psychological testing in general, including
through the creation and maintenance of industry standards and
guidelines.
(d) To encourage federal and state regulation and
legislation that is advantageous to the members and test users, and
which advance the position of the industry and the science that supports
it.
(e) To increase the viability of test publishers by
providing needed education, training, and exchanges of ideas on
operations and industry trends in a manner consistent with all legal and
professional requirements.
ARTICLE III
MEMBERSHIP
SECTION 3.01 - Classes of Membership
There shall be two classes of membership: Regular and Associate.
SECTION 3.02 - Regular Membership
(a) Any individual, partnership or corporation that is
a test publisher or related professional organization may apply for
regular membership in the Association by filing an application, together
with a check for dues, with the Association's Secretary.
(b) Any regular member must be willing and able to
abide by all of the Association's By-Laws and applicable Codes of
Conduct, as expressly stated on the application form.
(c) An application for regular membership shall be
deemed valid unless rejected by the Association Secretary, in which case
the check shall be refunded and a letter of explanation mailed to the
applicant. When the Secretary ascertains that an application is valid,
he or she shall submit it to the Board of Directors for its review and
final acceptance.
(d) Following its acceptance for membership, each such
regular member shall appoint and certify to the Secretary of the
Association a person to be its representative, which representative
shall participate in any regular or special meeting of the Association
and shall have one (1) vote in the affairs of the Association. In the
event that the certified representative of a regular member becomes
disabled or is unable to participate, the regular member shall be
entitled to appoint and certify a replacement person to be its
representative.
SECTION 3.03 - Associate Membership
(a) Any individual, company or organization that is
not a test publisher or related professional organization and that sells
to or buys from the test publishing industry, (e.g., computer
manufacturers, suppliers of products and services used by the test
publishing industry. Lawyers, certified public accountants, trade
associations, etc.) may apply for associate membership in the
Association by filing an application, together with a check for dues,
with the Association's Secretary.
(b) Any associate member must be willing and able to
abide by all of the relevant By-Laws, as expressly stated on the
application form.
(c) An application for associate membership shall be
deemed valid unless rejected by the Association's Secretary, in which
case the check shall be refunded and a letter of explanation mailed to
the applicant. If the Secretary is uncertain about whether an
application is appropriate, he or she may request that the Board of
Directors review and accept it.
(d) Any such Associate member in good standing shall
be entitled to participate fully in all activities of the Association
and shall be in all respects possessed of all rights and prerogatives
normally associated with membership in a trade association, with the
sole exception of voting, which is reserved to regular members. Although
no such Associate member shall have a vote in any proceeding of this
Association as such, nothing in these By-Laws shall affect the rights of
such members to vote in any committee of this Association to the extent
conferred in other sections of these By-Laws.
(e) The Board of Directors shall have the authority to
clarify any questions concerning associate membership definitions or
qualifications.
Section 3.04 - Admission to Membership
Following the receipt and acceptance of an application for
regular or associate membership, the Secretary of the Association shall
submit such application to the Board of Directors for its review. Upon a
majority vote of the Board of Directors, the applicant shall be duly
admitted to membership.
Section 3.05 - Dues
(a) The annual dues of both regular and associate
members shall be determined by the Board of Directors.
(b) Member dues shall be invoiced once each year. New
member dues will be prorated accordingly.
(c) Any member or associate whose dues have not been
paid within sixty (60) days after the applicable invoice date shall
receive a reminder notice, and after dues remain unpaid for ninety (90)
days, the member or associate shall be notified in writing that their
membership has been suspended for nonpayment. Membership may be
reactivated once the current dues have been paid. No member or associate
may register for or attend any function of the Association at the member
rate until all dues have been paid.
Section 3.06 - Suspension, Expulsion and Resignation
(a) A member or associate may be suspended or expelled
by a three-quarters (3/4) vote of the full Board of Directors at a duly
constituted meeting for violation of By-Laws or any other conduct
prejudicial to the interests of the Association. A notice of this
meeting, accompanied by a statement of the charges, shall be sent by
certified mail, return receipt requested, to the member at the last
known address at least twenty (20) days before the Board of Directors
meeting at which the charges are to be presented. The member shall have
the right to appear in person, and may be represented by legal counsel,
to present any defense to such charges before action by the Board. The
Board shall have the right to determine the length of any suspension and
the terms of any expulsion.
(b) Any member or associate may resign from the
Association by giving written notice of such intention to the Secretary
of the Association, at least thirty (30) days before the end of the
current year. Resignations shall be effective at the close of the
current year and upon fulfillment of all obligations.
Section 3.07 - Limitations on Membership
(a) No member shall use the Association's name or its
seal for any commercial use or claim that the Association has certified,
endorsed or approved any of its tests or other products or services.
(b) No member shall represent or claim to represent
the Association without prior approval of the Board of Directors.
ARTICLE IV
BOARD OF DIRECTORS
Section 4.01 - Powers
(a) The governing authority of the Association shall
be vested in the Board of Directors, which shall have supervision,
control, direction and responsibility for the affairs of the
Association. The Board shall determine Association policy, subject only
to the limitations of these By-Laws, and shall adopt such rules and
regulations for its conduct as it deems advisable, and shall collect and
disburse Association funds.
(b) The Board of Directors, in the execution of its
powers granted herein, may appoint such agents as it shall consider
necessary, and delegate responsibility for carrying out its functions to
such agents, but the Board shall always remain accountable to the
regular members from whom its powers derive.
Section 4.02 - Board of Directors
(a) The Board of Directors shall generally consist of
eight (8) members who shall serve without pay and who will be chosen
from the regular membership at large, except that there shall be at
least one (1) member from each of the areas of psychological testing
represented by the organization, unless there are no nominations from
any one of such areas. Notwithstanding anything herein to the contrary,
the Board of Directors may include up to ten (10) members if the
conditions set forth in 4.03 (d) and 4.03 (e) are met.
(b) The chairs of the committees covering the testing
areas represented by the Association shall be Ex-officio members of the
Board of Directors, without the right to vote, and who shall not be
counted for purposes of a quorum.
(c) The term of office for each member of the Board of
Directors shall be two (2) years, and any Director cannot serve more
than three consecutive terms. Notwithstanding this provision, the each
existing member of the Board of the Association of Personnel Test
Publishers shall serve an initial term of three (3) years as a Director
of ATP, in order to provide continuity to the new organization.
Section 4.03 - Election of Board
(a) Only individuals who are employed by a regular
member, or who are members by virtue of being self-employed or in a
partnership, are eligible to be elected as a Director. No more than one
individual from each regular member may serve as a Director at one time.
(b) A slate of candidates for the Board of Directors
shall be selected by the Nominating Committee. Notice of the slate of
candidates shall be given at least seven (7) days before the annual
meeting. Additional nominations may be made by any regular member in
good standing, provided that such names are submitted to the Secretary
at least seven (7) days before the annual meeting.
c) The members of the Board of Directors shall be
elected by the regular members of the Association prior to the end of
the fiscal year and shall assume office on the first day of the new
fiscal year. Each regular member shall vote for up to eight (8)
Directors.
(d) The Chairman of the Board shall be selected by and
from the members of the Board of Directors and shall serve for a one
year term. A Chairman-Elect shall also be selected, who shall succeed to
the chairmanship upon the conclusion of the current Chairman's term.
Upon the succession of the Chairman-Elect, a new Chairman-Elect shall be
chosen by the Board of Directors. In the event that the outgoing
Chairman does not retain his/her board seat, the outgoing Chairman shall
serve as Director for a one (1) year term.
(e) Notwithstanding anything to the contrary in
Article IV, if the Chairman-Elect does not retain his/her board seat,
he/she shall still serve as Chairman of the Board for a one (1) year
term and retain the right to vote.
Section 4.04 - Removal
A Director may be removed from the Board of Directors by a three-quarters
(3/4) vote of the remaining Directors at a duly held meeting for cause only
after charges have been presented to the Board of Directors and the Director
in question has been given an opportunity to defend against the charges
before the Board of Directors.
Section 4.05 - Resignations and Vacancies
(a) Any Director may resign at any time by giving
written notice to the Association's Secretary and such resignation shall
take effect at the time specified.
(b) Upon the resignation of a Director, or if there is
a vacancy for any other reason, including death or removal, the Chair of
the Board of Directors may appoint another eligible member to fill out
the remaining term, or until a special election can be held at the next
available meeting.
Section 4.06 - Board of Directors' Meetings
(a) The Board of Directors shall meet at least two
times each year, including the Annual Meeting. The Chair shall designate
the time and place these meetings, and as well as other special meetings
that may be called from time to time, at the request of three (3)
Directors. If necessary for the efficient operation of the Board of
Directors, special meetings may be held through conference telephone
calls, so long as notice is given to each Director at least five (5)
days in advance. Similarly, the Board may hold elections or vote by
means of mail ballots, so long as notice is given to each Director at
least five (5) days in advance.
(b) Each Director shall have one (1) vote at any
meeting of the Board of Directors. No proxy voting shall be permitted.
(c) A majority of the Directors shall constitute a
quorum for the transaction of business. On all matters, except for the
establishment of dues, suspensions and expulsions of members, and
amendments to these By-Laws, a majority of Directors present and voting
is required for affirmative action. On matters of dues, suspensions and
expulsions of members, and proposed amendments to the By-Laws, an
affirmative vote of three-quarters (3/4) of all Directors shall be
required, a quorum notwithstanding.
(d) Written notice of the date, time and place for
meetings of the Board of Directors shall be sent by mail or facsimile to
each Director at least ten (10) days in advance of each such meeting.
ARTICLE V
ASSOCIATION OFFICERS
Section 5.01 - Officers
The officers of the Association shall be the President,
Vice-President, Secretary, Treasurer and General Counsel.
Section 5.02 - President
The President of the Association shall be the Chair of the
Board, who shall be elected in the manner called for in Section 4.03(d). He
or she shall preside over all meetings of the Board of Directors and shall
be the chief executive officer of the Association, including for purposes of
any required filings that must be made during the course of the year.
Actions taken by the President in the day-to-day operations of the
Association shall be subject to ratification by the Board of Directors at
its next meeting.
Section 5.03 - Vice-President
The Vice-President of the Association shall be the Chair-Elect. He or she
shall assume the duties of President in the absence of the Chair of the
Board and shall also coordinate the membership and educational activities of
the Association. Should the office of the Chair of the Board of Directors
become vacant for any reason, the Chair-Elect/Vice President shall become
Chair/President of the Association for the unexpired portion of the term,
and in addition, he or she shall be able to serve his of her full term under
succession.
Section 5.04 - Secretary
The Secretary of the Association shall be appointed by the Board of
Directors for a term of one year. He or she shall attend all meetings of the
Association and the Board of Directors. He or she shall perform such other
duties as may be prescribed by the Board of Directors.
Section 5.05 - Treasurer
The Treasurer of the Association shall be appointed by the Board of
Directors for a term of one year. He or she shall have custody of all
Association funds and securities and shall keep full and accurate accounts
of all receipts and disbursements and shall make deposits of all Association
funds in the Association's name at such depositories as approved by the the
Board of Directors. He or she also shall develop the annual proposed budget
for Association, and with the Chair, present it to the Board for its
approval.
Section 5.06 - General Counsel
The General
Counsel of the Association shall be appointed by the Board of Directors for
a term of one year. He or she shall attend all meetings of the Association
and the Board of Directors. He or she shall perform such other duties as may
be prescribed by the Board of Directors.
ARTICLE VI
MEETINGS OF THE ASSOCIATION
Section 6.01 - Annual Meeting
There shall be an Annual Meeting of the Association at
which the regular members of the Association elect the Board of Directors,
as prescribed under Section 4.03(c).
Section 6.02 - Special Meeting
Special meetings of the Association shall be called by the
Chair at the request of twenty-five percent (25%) of regular members.
Section 6.03 - Annual Conference
Co-extensive with the Annual Meeting or any called special
meeting of the Association, the Association may provide once each year for a
conference that will allow publishers and other invited speakers to present:
(1) educational information that is both theoretical and methodological; (2)
scientific research articles relevant to psychological testing; and (3)
legal and ethical issues affecting psychological testing.
Section 6.04 - Notices
Written notice of all Association meetings shall be mailed
by the Secretary, or his designee, to every member and associate at least
thirty (30) days in advance, showing the date, time, and place for each such
meeting. Where appropriate and available, an agenda or list of subjects for
each meeting or conference shall also be provided.
ARTICLE VII
STRUCTURE AND AUTHORITY OF COMMITTEES
Section 7.01 - Practice Area Committees
(a) Each area of testing represented by the
Association shall be represented by a practice area committee.
(b) Membership in each practice area committee shall
be open to every regular member n good standing who wishes to
participate in the work of the committee in that area. Each regular
member shall be entitled to one (1) vote on matters before each
committee in which it participates; provided, however, that no regular
member may have its representatives holding more than one (1) committee
chairship at the same time. In addition, associates in good standing
whose interests are served by one or more practice area may participate
in these committees, but may not vote. Committees shall have the
discretion to limit all or a part of their meetings to only voting
members.
(c) Each committee shall be governed by an Executive
Committee comprised of three officers, elected on an annual basis from
among its members: a Chair; a Vice- Chair and a Secretary. The Chair of
each practice committee shall serve as a non-voting Ex-officio Director
of the Association, unless the Chair is already a Director of the
Association, in which case the Vice-Chair of the practice committee
shall be the Ex-officio member of the Board of Directors.
(d) Each committee shall be entitled to hold meetings
either separately or in conjunction with meetings of the Association.
Each committee shall have the authority to conduct its affairs in any
manner that the Executive Committee deems appropriate, as long as its
actions are consistent with these By-Laws and the other policies adopted
by the Board of Directors of the Association.
(e) Recommendations from each committee regarding
expenditure of Association funds for purposes of advancing the mission
of the Association may be submitted to the Board of Directors for its
approval. Each Committee also shall have the power to make assessments
or levy funds from its members in order to fund the projects and
activities approved by the a majority of the members; provided that such
assessments are voluntary.
Section 7.02 - Nominating Committee
(a) The Nominating Committee, including its Chair,
shall be appointed by the Chair of the Board of Directors, and shall
consist of six (6) members, including two (2) from each practice
committee, all of whom must be actively engaged in test publishing, two
(2) members of whom have served on the previous year's Nominating
Committee, and one (1) of whom is a past Chair of the Board.
(b) Each member of the Nominating Committee shall have
one (1) vote.
(c) The Nominating Committee shall comply with the
provisions of Section 4.03(b), and shall be responsible for
communicating the results of its deliberations to the Chair of the
Board, who shall ensure that the Secretary prepares proper ballots for
the election of the next Board.
Section 7.03 - Other Committees
In addition to the Committees described above, the Board of Directors
shall annually appoint such other standing, special, or other committees as
may be required by these By-Laws or as it may find are necessary to conduct
the business of the Association.
ARTICLE VIII
INDEMNIFICATION AND INSURANCE
Section 8.01 - Indemnification
The Association shall indemnify any Officer and Director
against all expenses and liabilities, including counsel fees reasonably
incurred in connection with any proceeding to which such person is a party,
or in which such person may be involved by reason of such status, except in
instances where the Officer or Director is found to have engaged in willful
misfeasance or malfeasance in the performance of his or her duties of the
office. This provision shall be deemed to cover former Officers and
Directors to the extent that the claims against them arose during their
terms in office, they were operating within the scope of their duties, and
they are not found to have engaged in willful misfeasance or malfeasance in
the performance of those duties. The Association also may indemnify, at the
discretion of the Board of Directors, any individual acting on behalf of the
Association, in accordance with the laws of the State of Illinois.
Section 8.02 - Insurance
The Association may, at the discretion of the Board of
Directors, purchase and maintain insurance on behalf of any person who is or
was either a director, officer, employee, or agent of the Association, or
serving in such capacity for another entity at the request of the
Association, against any liability asserted against him or her and incurred
by him or her in any such capacity or arising out of such status, whether or
not the Association would have the power to indemnify an individual under
Section 8.01.
ARTICLE IX
AMENDMENTS
(a) These By-Laws shall be amended, repealed, or
altered, in whole or in part, only upon an affirmative vote of
three-quarters (3/4) of the regular members, at a duly called meeting of
the Association, and only after the Board of Directors has recommended
such amendment, repeal or alteration by an affirmative vote of
three-quarters (3/4) of the Directors, at a duly called meeting of the
Board of Directors.
(b) Any such proposed amendment shall be mailed first
to each Director at least thirty (30) days before a scheduled meeting of
the Board of Directors, and shall then be mailed to every regular member
of the Association at least sixty (60) days before a scheduled meeting
of the Association.
ARTICLE X
DISSOLUTION
(a) A vote to dissolve the Association shall require
unanimous approval of all regular members in attendance at a scheduled
meeting of the Association, and proper notice must have been given to
each regular member of the proposed action.If the Association votes to
dissolve itself, the final action of the Board of Directors shall be to
ensure the filing of all necessary papers with the State of Illinois.
(b) The Association shall use its funds only to
accomplish the purposes specified in these By-Laws, and no part of such
funds shall inure or be distributed to the members of the Association
upon dissolution.
(c) Upon the dissolution of the Association, any funds
remaining shall be distributed to one or more regularly organized and
qualified charitable, educational, scientific or philanthropic
organizations which shall be selected by the Board of Directors.
ARTICLE XI
GENERAL PROVISIONS
Section 11.01 - Seal
The official seal of the Association shall set forth the
name of the Association and shall contain the words " seal" and
"Incorporated".
Section 11.02 - Fiscal Year
The fiscal year for the Association shall run from January
1 to December 31.
Section 11.03 - Rules
At all official meetings, conferences or deliberations of
the Association, "Robert's Rules of Order - Revised" shall control all
parliamentary procedures.
Section 11.04 - Interpretation
In case of a conflict between provisions of these By-Laws,
the more specific provision shall prevail over the more general one.
©2002, Association of Test Publishers
©1997 - 2005 Association of Test Publishers
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